Exhibitor & Vendor


Rules & Regulations

All exhibitors as well as all privilege and concession people are cautioned to read carefully the rules and regulations set forth below. Exhibitors should also read the special rules which will govern the departments in which they expect to exhibit.

  1. The West Tennessee State Fair reserves the right to change any and all rules and declare off any classes or premiums because of the acts of God, excessive rains or causes not within the power of the management to control.
  2. Every possible precaution will be taken to safeguard the articles and animals exhibited, on the grounds, but the West Tennessee State Fair will not be responsible, in any case, for the loss or damage to articles or animals.
  3. The management reserves the right to carry over the program from day to day, or declare off any or all classes on account of cyclone, excessive rain, or any other calamity over which it has no control.
  4. With the exception of the livestock, relics and curios, all articles entered for exhibit must have been raised or produced by the exhibitor. Otherwise no premium will be paid on such exhibit.
  5. Every article and animal must be entered for competition in the name of the actual owner.
  6. All livestock must pass appropriate health inspection by the State Department of Health.
  7. On the entry of each animal or article, a tag will be furnished, specifying the class, the number of the lot, and the number of the entry, which card must remain attached in a conspicuous place near the animal or article during the exhibition.
  8. Exhibitors must not ask for or expect free passes. For all exhibits requiring entry fee, no premium will be paid unless entry fee has been paid in full at time entries close and specified in premium list.
  9. All exhibits entered for competition will be under the control of the superintendent of that department.
  10. Judges will be particular to observe the following rules: BLUE RIBBON, designated for the first premium; RED RIBBON for second premium; WHITE RIBBON for third premium, and shall be affixed by the superintendent under the direction of the judges at the time the award is made on all animals and articles shown.
  11. Premiums will be awarded only for the articles named in the catalog. Where there is no competition, and the entry is worthy, first ribbon will be given.
  12. Premiums and prizes are paid only from awards made by the judges as they appear on the signed judges’ sheets and cards of records and not from ribbons attached to the exhibit.
  13. At the conclusion of the Fair, the exhibitor must claim and take entire charge of his exhibit and supervise the removal, but no exhibit shall be removed or disarranged prior to the time designated in each department.

Commercial Exhibits

We appreciate our commercial exhibitors. Drop by and visit their booths in the Exhibit Building.

Hours Open – Family Center Building

  • Tuesday – Friday, September 11-14, 2018, 5:30 – 10:00 pm
  • Saturday, September 15, 2018, 9:00 am – 10:00 pm
  • Sunday, September 16, 2018, 1:00 – 5:00 pm

Setup Times

  • Monday, September 10, 2018, 9:00 am – 8:00 pm
  • Tuesday, September 11, 2018, 9:00 am – 12:00 noon

Space is available for any commercial or service organization to introduce products to the general public.

Exhibitors are allowed to sell products within the confinement of their allotted space or to conduct drawings for prizes at the end of fair week.  Exhibit booths should not be disassembled before 5:00 pm, September 16th.

Privilege & Concession People

All privilege and concession people, together with their employees, assistants, and helpers, must obey the rules of any other special regulations of the Association as they may be notified. Any refusal or neglect to do so will forfeit any right they may have had by virtue of such privilege or concession.

This Association reserves the right to refund in whole or in part money paid for privilege of concessions and to refuse to allow any party or article to operate or do business should they or it become objectionable.

All property, fixtures, merchandise, the property or privilege of the concession people, etc. will be taken in the grounds at their own risk and kept in such places as they themselves provide or agree to and the Association will not be responsible for any loss, damage, theft, or failure to perform its part of the contract should officers of the law seize, stop, prevent the party from operating or doing business on the grounds of the Association.